Office vending machine

A Vending machine in an office is a compact catering unit for employees that provides snacks, cold drinks or speciality coffee right at the workplace. It serves to cater for staff during working hours and breaks.

Function and area of use

In offices, the user experience is the priority. The vending machines must run quietly, look attractive and be easy to use. Combination vending machines that combine cold drinks and snacks in one unit are often used to save space. The trend here is clearly towards “Healthy Vending”, i.e. vending machines that offer nuts, protein bars or organic lemonade.

Office locations are particularly profitable because they have a “captive audience”. Employees appreciate quick access to snacks without having to leave the building. For the employer, the vending machine is often free of charge, as it is installed and maintained by an external operator who generates income purely from sales.

Modern office vending machines often support “closed-loop” payments. This means employees can pay with their company ID, and the amount is deducted directly from their salary at the end of the month or settled via a credit account.

Advantages

• Motivation factor: round-the-clock catering lifts the mood
• No costs for the employer when installed by a service provider
• Saves time: no need to leave the building for snacks
• Modern image through high-tech vending machines with touchscreen
• Promotes healthy eating through targeted choice of range
• Peace and quiet at work thanks to extremely quiet cooling systems
• Cashless payment fits perfectly into the modern working world

Technical details

Office vending machines often have more compact dimensions (width approx. 70–80 cm) to fit into kitchenettes or narrow corridors. They are optimised for low noise emissions (< 50 dB). Lighting is provided by dimmable LEDs.

Frequently asked questions

Is a vending machine worthwhile for just 20 employees?

For small teams, we usually recommend table-top coffee machines or mini snack vending machines. Large free-standing units usually pay off from a workforce of 50 people.

Who is liable for vandalism in the office?

Because access to offices is usually controlled, the risk of vandalism is minimal. Liability is governed individually in the placement agreement.

Related terms

• Vending machines for companies
• B2B vending machine
• Cashless payment
• Combination vending machine
• Smart locker vending machines

In detail in the guide: Vending machines for companies.

Advice from VendSpot Planning a vending machine for your business? We advise you on the model, location and payment system. View all machines or make a no-obligation enquiry.